Protecting the privacy and personal data of visitors to our website is extremely important to us. The following explains how APEM uses any information you give to us and the way we protect your privacy and to comply with UK Data Protection legislation. This privacy statement only covers the website apem.org.uk and subsidiary pages administered by APEM. It does not cover links within this site to websites owned or administered by other organisations.
Who we are
The Association of Paediatric Emergency Medicine is a registered charity in England and Wales (1104831). APEM is an association of healthcare professionals in Paediatrics within the NHS in the UK. It is a group of interested individuals from the Royal College of Paediatrics & Child Health and the Royal College of Emergency Medicine. It is directly associated with the Royal College of Paediatrics & Child Health promoting excellence, training & research into Paediatric Emergency Medicine. It has an important role in setting training requirements and competencies.
This privacy notice covers the data processed on the APEM website only (apem.org.uk) which includes your APEM membership online account.
Our Contact Details
Name: The Association of Paediatric Emergency Medicine (APEM)
What information do we collect about you?
The personal data that we receive and store via our website is provided to us directly by you. However, we sometimes also receive personal data indirectly from other sources. Below is a list of the information we process:
- Information provided voluntarily by you, such as when you register for an online
- Information that you provide when you communicate with us by any means.
- Within our bye-laws, we have a requirement to maintain certain committees. Minutes and papers relating to some of these Committees are also stored in a restricted access area of the website and may contain some personal data about staff, members and officers as our legal record of these meetings.
- We may use profiling techniques and publicly available data, which includes public databases (such as Companies House), news and other media to identify and contact members of the public who may have the means to help, attract, provide or support APEM's work, including fundraising, promotional and campaigning activities. We will only do this where we have carefully considered our legitimate interest and balanced it against the individual's privacy, using work and professional contact details where possible and never using solely automated means.
Why do we collect this information?
Data protection law requires that we have one or more of the following lawful bases to process your information:
- "Consent" - we may ask for your consent to process your personal data. You can withdraw consent at any time.
- "Legitimate Interest" - where we have assessed that the benefits of us processing your data are legitimate and not outweighed by your interests or legal rights.
- "Contractual Obligation" - where we need to process your personal data either to take steps to enter into a contract with you or to fulfil a contract we already have with you.
- "Legal Obligation" - where we are required to process your personal data by law or to fulfil a statutory obligation.
We collect and process your personal data for the following purposes:
- To make improvements to the website and to our services (legitimate interest).
- To administer your online account including verifying your identity (legitimate interest).
- To process your enquiry (legitimate interest).
- To maintain and administer college committees in line with our bye-laws (legal obligation).
- To administer an activity or service for which you have provided the information, such as to process your application (contractual obligation).
- If you provide feedback on our website we will only use it to develop and improve the site. We do not store feedback but anonymous analysis of feedback may be kept indefinitely (legitimate interest).
Information we share
In accordance with data protection law, we have a legal duty to protect any information we collect from you. We may sometimes need to share your information with APEM third party suppliers who are acting on our behalf as data processors to provide certain products and services for APEM. However, we will only use your information for the purpose as described and we do not pass on your details to any other government department or other third parties unless you have given us permission to do so or we have a legal requirement to do so.
How long do we hold your information for?
We put security measures in place to ensure that your information is securely stored. We will only keep your information for as long as it is necessary to fulfil our legal or statutory obligations, our business need or because it is of historical importance, in line with the College Retention Policy. This means we may retain some of your personal information for a set period of time after our relationship with you has ended.
Transferring information outside of the UK
To provide some products and services we may transfer and process information in countries outside of the UK. Some of these countries, such as those in the EEA, will have an officially recognised equivalent level of protection to the UK (adequacy decision). A list of these countries can be found via the ICO website. Where there is no adequacy decision, we will take all reasonable steps necessary to ensure that your information is protected by having in place a recognised safeguard with our partners and suppliers, such as regulatory approved Standard Contractual Clauses, Binding Corporate Rules or Codes of Conduct.
You have the following rights in relation to your data:
- Right of access and right to have a copy of your personal data in a standard format (right to data portability). You can ask us for a copy of the information that we hold about you and you can ask us for a copy of your data in a standard format where this is technically possible. This only applies where we are holding your information with consent or as part of a contract with you.
- Change any factual errors or inaccuracies (right of rectification). If you have an APEM online account you can change and update your personal data. It is your responsibility to update us of any changes to the personal information you have provided. You can contact us via ContactUs@apem.org.uk
- Delete your personal data (right to erasure). We cannot delete all personal data as we may have a legal obligation or because we have a requirement to retain it for a task in the public interest, but we can delete non-essential data.
- Restrict the use of your data (right to restriction). You can request that we deactivate your RCPCH online account or that we only store your data but undertake no further processing. However, this only applies to certain circumstances.
- Object to processing (right to objection). You can ask that we stop using data that is not necessary for fulfilling our legal obligations.
- Where you have consented to us using your personal data, you can withdraw consent at any time by contacting us via ContactUs@apem.org.uk.
How to contact us or complain
If you are unhappy with how we are using your personal data, you should contact us in the first instance, via ContactUs@apem.org.uk, so that we can understand and try to resolve your concern. If we can't resolve the issue you have the right to complain to the Information Commissioners Office (ICO). The ICO is the UK's independent body set up to uphold information rights.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
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This site has security measures in place to protect the loss and alteration of information under our control. We will always manage your data safely and securely in accordance with UK Data Protection legislation. Your data on the website will only ever be stored within the EU but it may be viewed internationally. If we upload your personal data to the website, we will only do so with your consent or where it is necessary as part of a contract or with a view to entering into a contract with you.
Please check these terms on a regular basis to make sure you are aware of any changes made by the APEM. Your continued use of this site after changes are posted indicates that you agree to these terms as updated and/or amended.